Tips For Successfully Delegating Roles In Business
The growth and development of small business is fueled by a myriad of factors, delegation of duties being one of them. Just like any other administrative operation, successful delegation as a business grows is not a walk in the park, since it requires consideration of several factors. In this article, I shade some light on the practical details of successful delegation of tasks and responsibilities, though briefly.
Factors to consider before delegation
It is important to realize that a business grows in phases. Therefore, before delegating, you should consider the following factors:
- Determine whether it is the best time to delegate
- Determine the suitable type of delegation to be done, depending on the position of the business
- Consider the levels of delegation that are appropriate. Be cost effective
General principles of delegation of roles
Delegation is neither an abstract assignment of tasks, dumping or abdication. However, it revolves around responsibility, authority and accountability. It targets all routine duties, the process of making minor decisions, answering routine questions and minor staffing problems. It should not instill the fear of losing power in the management, instead, it should free up the management for innovative business thinking, maximize the potential of the employees and build a professional employer-employee relationship.
What not to delegate
Though delegation is important in the success of a business, it is important to give delegation of some tasks a wide berth. For instance, it is not advisable to delegate an emergency or short-term task which requires training of staff. Delegating morale problems, personal issues or tasks that you are expected to complete personally leads to a “square peg in a round hole” situation. A task in which no one else in the department is qualified to do should not be delegated, if a small business envisions sustained growth and development.
The steps of successful delegation
In order for delegation to be successful, it must be specific, measurable, agreed, realistic, time bound, ethical and recorded.
Here are a few steps to follow:
- Define the tasks to be delegated and select the most appropriate individuals, backing each choice of an individual with a strong reason.
- Set objectives and deadlines, and receive feedback where necessary.
- Avail the necessary requirements.
- Support the selected individuals in various capacities.
Golden tips for successful delegation
First things first. Good communication aids delegation a great deal. Moreover, it is important to plan how the delegation will be done in terms of briefing, demonstrating, coaching and developing. Clear instructions and guidelines are also important for successful delegation. One should also build confidence in the individuals or groups to be assigned different tasks. Once the delegation has been made, you should neither interfere nor control the performance of the individuals who have been assigned various tasks.
The delegation of duties as a business grows is a bit bureaucratic, though it is very essential in the growth of the business. However, I would advise human resource managers to factor in all the modalities of successful delegation of duties as outlined above. Indeed, successful delegation of duties is key to effective division of labor and specialization, which further sets the wheels of business growth into motion.
To Learn more on delegation you can visit the Wikipedia guide.…